Privacy policy

Data protection information

We, DVS Technology AG, thank you for your visit to our website and your interest in our company and our products. The protection of your personal data when it is collected, processed and used during your visit to our website is very important to us. In the following, we provide information about the use of personal data when you visit our website.

Below you will find information on what data is collected during your visit to the website and how it is used.

(1) Controller:

Responsible of the processing of personal data on this website is:

DVS TECHNOLOGY GROUP c/o DVS TECHNOLOGY AG

Johannes-Gutenberg-Str. 1
63128 Dietzenbach

T. +49(0)6074.30406-0

F. +49(0)6074.30406-55

E-Mail: info@dvs-technology.com

Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

(2) Data protection officer:

We announced a data protection officer:

Luka Jozanovic

Tel.: +49 (0) 6033 1817600

E-Mail: datenschutz@dvs-technology.com

(3) Rights of data subjects

You (as an data subject) have the following rights to us with regard to your personal data:

(3a) Right of access, rectification and erasure

Within the scope of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to rectifiy or delete this data. You can contact us at any time if you have further questions on the subject of personal data.

(3b) Right to restriction of processing

You have the right to ask for the processing of your personal data to be restricted. You can contact us at any time to do this. The right to restriction of processing exists in the following cases:

If you contest the accuracy of your personal data stored by us, we generally need time to verify this. During the verification period, you have the right to request that the processing of your personal data be restricted.
If the processing of your personal data was/is carried out incorrectly, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it for the purpose of pursuing, defending or asserting legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
If you have filed an objection pursuant to Art. 21 (1) GDPR, a consideration must be made between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data

If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the purposes of asserting, pursuing or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

(3c) Right to data portability

You have the right to have the data that we process automatically on the basis of your consent or in fulfillment of a contract beeing transmitted to you or to a third party in a common, machine readable format. If you request the direct transfer of the data to another controller, this will only take place if it is technically feasible.

You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

(3d) Right to object

You can object to the consent you have given at any time. You have the option to address your claim in text form to DVS Technology AG at the contact details given in the imprint. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

In addition, you may object to processing in accordance with Art. 6 1 lit. E, f under the conditions specified in Art. 22 para. 1 GDPR.

(3e) Right to object to data collection in special cases and direct marketing

If the data processing is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims (objection pursuant to Art. 21 (1) GDPR).

If your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21 (2) GDPR).

(4) Hoster Info

Amazon CloudFront CDN

We use the content delivery network Amazon CloudFront CDN. The provider is Amazon Web Services EMEA SARL, 38 avenue John F. Kennedy, L-1855, Luxembourg (hereinafter “Amazon”).

Amazon CloudFront CDN is a globally distributed content delivery network. The information transfer between your browser and our website is technically routed via the content delivery network. This enables us to increase the global accessibility and performance of our website.

The use of Amazon CloudFront CDN is based on our legitimate interest in providing our website as error-free and secure as possible (Art. 6 para. 1 lit. f GDPR).

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. You can find details here:

aws.amazon.com/de/blogs/security/aws-gdpr-data-processing-addendum/.

Further information on Amazon CloudFront CDN can be found here:

https://aws.amazon.com/de/privacy/

(5) Data collection on the website

When using the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security:

IP address
Date and time of the request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (specific page)
Access status/HTTP status code
amount of data transferred in each case
Website from which the request originates
browser
Operating system and its interface
Language and version of the browser software

The data is stored in the log files of our system. This data is not stored together with other personal data of the user.

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f GDPR.

Data processing and purpose, legal basis

We collect and use our users' personal data only insofar as this is necessary to provide a functional website and our content and services. In addition to the purpose stated under point 4, we also process your personal data for the following purposes if you make use of them:

Contact form:

We process the personal data you provide by using our contact form in order to process your request. Any further processing of the data you provide will take place if the inquiry leads to further interest in our products and thus to a pre-contractual contractual relationship.

Newsletter:

We process the personal data you provide when registering for our newsletter in order to process your request. Any further processing of the data you provide will not take place. You can withdraw your consent to receive the newsletter at any time.

(5) Storage period

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion will take place after these reasons no longer apply.

(6) General information on the legal basis for data processing

If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, insofar as special categories of data are processed in accordance with Art. 9 para. 1 GDPR. In the event of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) TDDDG. Consent can be revoked at any time. If your data is required to fulfill the contract or to carry out pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.

(7) Information on data transfer to the USA / third-party countries

Among other things, we use tools from companies based in the USA or other third-party countries. If these tools are active, your personal data may be transferred to these non-EU countries and processed there. We would like to point out that a level of data protection comparable to that in the EU cannot be guaranteed in these countries.

For example, US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. secret services) may process, evaluate and permanently store your data on US servers for surveillance purposes. We have no influence on these processing activities.

(8) SSL / TSL encryption

For security reasons and to protect the transmission of confidential content, we use SSL or TLS encryption on our website. This means that inquiries via the contact form or orders via the site can be transmitted securely. You can recognize SSL or TLS encryption by the addition of “https://” in the address bar of the Internet browser and a closed lock symbol next to it.

If SSL or TLS encryption is activated, data can be transmitted to us via the website without being read by third parties.

(9) Objection to advertising emails

We hereby object to the use of contact data published as part of our obligation to provide a legal notice for the purpose of sending unsolicited advertising and information material. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

(10) Data erasure and data storage

DVS Technology AG stores personal data for as long as it is necessary to perform the service you have requested or for which you have given your consent, unless otherwise required by law.

In the event that a contractual relationship is established with you, we will store your personal data until the end of the statutory and contractual retention periods.

In order to be able to provide evidence of information obligations and declarations of consent, we store your IP address at the moment you send our forms in accordance with Art. 6 para. 1 lit. f GDPR until the statute of limitations expires.

(11) Recipient

Your personal data will only be passed on to third parties if this is necessary for the purpose of contract processing or for billing purposes (in compliance with Art. 28 GDPR on order processing) or if you have given your prior consent. We will not sell your personal data to third parties. Your data will only be passed on to state institutions and authorities entitled to receive information in accordance with mandatory legal provisions or if we are obliged to do so by court order.

By using our contact form, it is possible that we may transfer your personal data to our subsidiaries or sister companies if this is necessary to process your request. They are located in the EU, but also in third countries. The transfer takes place on the basis of officially recognized contractual obligations (so-called standard contractual clauses). You can find an overview of our dealers in the footer of our homepage under [hyperlink to DVS AG homepage].

(12) Security

DVS Technology AG uses technical and organizational measures to protect your data against accidental or intentional manipulation, loss, destruction or unauthorized access. Our security measures are continuously improved in line with technical developments.

(13) Data collection on this website

Cookies

Our Internet pages use “cookies”. Cookies are small data packets and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or display advertising. Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the check-out process) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified.

Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified.

The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG); the consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this privacy policy and, if necessary, request your consent.

Consent-Tool: Usercentrics (cookiebot)

This website uses the cookiebot consent technology from Usercentrics to obtain your consent to the storage of certain cookies on your end device or to the use of certain technologies and to document these in compliance with data protection regulations. The provider of this technology is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, website: usercentrics.com (hereinafter referred to as “Usercentrics”).

When you visit our website, the following personal data is transmitted to Usercentrics:

Your consent(s) or the revocation of your consent(s)
your IP address
Information about your browser
Information about your end device
Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser in order to be able to assign the consents you have given or revoke them. The data collected in this way is stored until you ask us to delete it, delete the Usercentrics cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consent for the use of certain technologies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.

Processing

We have signed a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract prescribed by data protection law, which ensures that it processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, we will store and process your inquiry, including all personal data (name, inquiry), for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

(14) Data protection for job applications and in the job application process

We collect and process personal data from applicants who send us their data by e-mail, a corresponding contact form, an application portal or by post. We process the data provided for the purpose of handling the application process.

If the application procedure is successful and results in the conclusion of an employment contract with the applicant, the data provided by the applicant will be processed further for the purpose of handling the employment relationship.

We will only process special categories of personal data if you have sent them to us so that we can consider your application in its present form or if there is a legal obligation to do so. This information will not be taken into account in the application process unless there is a legal obligation to do so.

If the application process ends without an employment contract being concluded with the applicant, the data provided by the applicant will be deleted no later than 4 months after the decision is announced. The reason for this is our other legitimate interests, e.g. for the documentation of the burden of proof for possible proceedings under the General Equal Treatment Act.

If the applicant wishes to be considered for other potential positions in the company despite rejection in the application process, we will obtain the applicant's consent for further processing of the data. The applicant's data provided will be deleted one year after consent has been given, unless the applicant withdraws their consent at an earlier point in time. The same applies to unsolicited applications.

The revocation must be sent to the contact addresses listed under point 1.

(15) Social Media

Facebook

Elements of the social network Facebook are integrated on this website. The provider of this service is Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland. However, according to Facebook, the data collected is also transferred to the USA and other third countries.

An overview of the Facebook social media elements can be found here: developers.facebook.com/docs/plugins/

When the social media element is active, a direct connection is established between your end device and the Facebook server. Facebook receives the information that you have visited this website with your IP address. If you click on the Facebook “Like” button while you are logged into your Facebook account, you can link the content of this website to your Facebook profile.

This allows Facebook to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Facebook. Further information on this can be found in Facebook's privacy policy at

facebook.com/privacy/explanation.

If consent has been obtained, the above-mentioned service is used on the basis of Art. 6 para. 1 lit. a GDPR and § 25 TDDDG. Consent can be revoked at any time. If no consent has been obtained, the service is used on the basis of our legitimate interest in the widest possible visibility in social media.

If personal data is collected on our website with the help of the tool described here and forwarded to Facebook, we and Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland are jointly responsible for this data processing (Art. 26 GDPR). The joint responsibility is limited exclusively to the collection of the data and its forwarding to Facebook. The processing carried out by Facebook after forwarding is not part of the joint responsibility. The obligations incumbent on us jointly have been set out in an agreement on joint processing. You can find the wording of the agreement at:

www.facebook.com/legal/controller_addendum.

According to this agreement, we are responsible for providing data protection information when using the Facebook tool and for the secure implementation of the tool on our website in accordance with data protection law. Facebook is responsible for the data security of Facebook products. You can assert data subject rights (e.g. requests for information) regarding the data processed by Facebook directly with Facebook. If you assert your data subject rights with us, we are obliged to forward them to Facebook.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: www.facebook.com/legal/EU_data_transfer_addendum, https:// facebook.com/help/566994660333381 and www.facebook.com/policy.php.

X (former Twitter)

Functions of the X service (formerly Twitter) are integrated on this website. These functions are offered by Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.

When the social media element is active, a direct connection is established between your device and the X server. X thereby receives information about your visit to this website. By using X and the “Re-Tweet” function, the websites you visit are linked to your X account and made known to other users. We would like to point out that we

as the provider of the pages, have no knowledge of the content of the transmitted data or its use by X. Further information on this can be found in Twitter's privacy policy at: x.com/de/privacy.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. You can find details here: gdpr.x.com/en/controller-to-controller-transfers.html

Instagram

Functions of the Instagram service are integrated on this website. These functions are offered by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland.

When the social media element is active, a direct connection is established between your device and the Instagram server. Instagram thereby receives information about your visit to this website.

If you are logged into your Instagram account, you can link the content of this website to your Instagram profile by clicking on the Instagram button. This allows Instagram to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Instagram.

Insofar as personal data is collected on our website using the tool described here and forwarded to Facebook or Instagram, we and Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland are jointly responsible for this data processing (Art. 26 GDPR). The joint responsibility is limited exclusively to the collection of the data and its forwarding to Facebook or Instagram. The processing carried out by Facebook or Instagram after forwarding is not part of the joint responsibility.

The obligations incumbent on us jointly have been set out in an agreement on joint processing. You can find the text of the agreement at: www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing the data protection information when using the Facebook or Instagram tool and for the secure implementation of the tool on our website in accordance with data protection law. Facebook is responsible for the data security of Facebook and Instagram products. You can assert data subject rights (e.g. requests for information) regarding the data processed by Facebook or Instagram directly with Facebook. If you assert your data subject rights with us, we are obliged to forward them to Facebook.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: www.facebook.com/legal/EU_data_transfer_addendum, help.instagram.com/519522125107875 and facebook.com/help/566994660333381.

Further information can be found in Instagram's privacy policy: https://instagram.com/about/legal/privacy/.

LinkedIn

This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Each time you access a page on this website that contains elements of LinkedIn, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited this website with your IP address. If you click on the LinkedIn “Recommend” button and are logged into your LinkedIn account, LinkedIn will be able to associate your visit to this website with you and your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. You can find details here: www.linkedin.com/help/linkedin/answer/62538/datenubertragung-aus-der-eu-dem-ewr-und-der-schweiz

Further information can be found in LinkedIn's privacy policy at: https://www.linkedin.com/legal/privacy-policy.

XING

This website uses elements of the XING network. The provider is New Work SE, Am Strandkai 1, 20457 Hamburg, Germany.

Each time one of our pages containing XING elements is accessed, a connection to XING servers is established. To the best of our knowledge, no personal data is stored in the process. In particular, no IP addresses are stored or usage behavior evaluated.

Further information on data protection and the XING Share button can be found in XING's privacy policy at: https://privacy.xing.com

kununu

This website uses elements of the kununu review portal. The provider is New Work SE, Am Strandkai 1, 20457 Hamburg, Germany.

Each time one of our pages containing elements of kununu is accessed, a connection to kununu's servers is established. To the best of our knowledge, no personal data is stored in the process. In particular, no IP addresses are stored or usage behavior evaluated.

Insofar as consent has been obtained, the use of the above-mentioned service is based on Art. 6 para. 1 lit. a GDPR and § 25 TDDDG. Consent can be revoked at any time. If no consent has been obtained, the service is used on the basis of our legitimate interest in the widest possible visibility in social media.

Further information on data protection and the XING Share button can be found in kununu's privacy policy at

https://support.kununu.com/hc/de/categories/5139748304913-Datenschutz.

(16) Analysis Tools and Advertising

Google Tag Manager

This website uses Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that can be used to integrate tracking or statistical tools and other technologies on this website. The Google Tag Manager itself does not create any user profiles, does not store any cookies and does not carry out any independent analyses. It is only used to manage and display the tools integrated via it. However, Google Tag Manager records your IP address, which may also be transmitted to Google's parent company in the United States.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time. The data transfer to the USA is based on the standard contractual clauses of the EU Commission.

Lead Info

This website uses Leadinfo to analyze the use of the website and to optimize our offer. Leadinfo is a product of Leadinfo B.V., a company based at Rivium Quadrant 141, 2909 LC, Rotterdam, the Netherlands.

Leadinfo offers a tool for recognizing company visitors on websites. It collects information about visitor traffic and provides detailed reports about the companies that visit the website. Leadinfo uses IP addresses to identify company visitors. The IP addresses are matched against known company IP addresses in a database.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

Pardot (Salesforce)

This website uses Pardot (Salesforce). Pardot is a marketing automation platform provided by Salesforce.com Germany GmbH, Erika-Mann-Str. 31 80636 Munich, Germany.

The platform helps us to automate and optimize our marketing activities, in particular through lead generation, lead nurturing, email marketing and marketing analyses. The data collected by Pardot is transmitted to Salesforce.com, Inc. and processed there.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

(17) Plugins and Tools

Vimeo

This website integrates videos from the Vimeo website. The operator of the pages is Vimeo Inc, Nördliche Münchner Str 47, 82031 Grünwald/Munich, Germany.

When you visit our website, Vimeo receives information that you have accessed the corresponding subpage. This occurs regardless of whether you have a Vimeo user account or not. If you have a Vimeo user account and are logged into your Vimeo account at the time you visit our website, this data will be assigned directly to your user account. If you do not wish the data to be associated with your user account, you must log out before activating the button. Vimeo uses this data to create user profiles, but also for advertising purposes, market research or to tailor its website to your needs. Vimeo in turn transmits and shares your data with other third-party providers. You have the option of objecting to the creation of such user profiles.

You can find further information on the type and scope of data processing in Vimeo's privacy policy. Further rights, setting options and other information on the protection of your data can be found at: vimeo.com/privacy.

(18) Audio- und Video conference

Data processing

We use online conferencing tools, among others, to communicate with our customers. The individual tools we use are listed below. If you communicate with us by video or audio conference via the internet, your personal data will be collected and processed by us and the provider of the respective conference tool. The conferencing tools collect all data that you provide/enter to use the tools (e-mail address and/or your telephone number). Furthermore, the conference tools process the duration of the conference, the start and end (time) of participation in the conference, the number of participants and other “context information” in connection with the communication process (metadata), and the provider of the tool processes all technical data required to process the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection. If content is exchanged, uploaded or provided in any other way within the tool, it is also stored on the tool provider's servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared while using the service. Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the company policy of the respective provider. Further information on data processing by the conference tools can be found in the privacy policies of the tools used, which we have listed below this text.

Purpose and legal basis

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 para. 1 lit. B GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). If consent has been requested, the tools in question are used on the basis of this consent; consent can be withdrawn at any time with effect for the future.

Storage time

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. Stored cookies remain on your end device until you delete them. Mandatory statutory retention periods remain unaffected. We have no influence on the storage period of your data that is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

The tools we are using

We use the following tools for video conferences:

Microsoft Teams

Microsoft Teams is a collaboration and communication platform provided by Microsoft Corporation One Microsoft Way, Redmond, WA 98052-6399 USA. Teams offers features for chat, video conferencing, file sharing and integration with other Microsoft 365 services. We use Microsoft Teams to support internal and external communication and collaboration within our company.

It cannot be ruled out that the data processed with Microsoft Teams will be transferred to third countries (e.g. the USA). Microsoft and thus the services operated by you enjoy a level of data protection that complies with the GDPR and are therefore classified as secure.

Details on data processing can be found in the Microsoft Teams privacy policy:

https://www.microsoft.com/microsoft-teams/security

Processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract prescribed by data protection law, which ensures that it processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.